Kentucky - Sports participation fees--allowed: Program requirement

Area: 
Program Requirement
Policy Type: 
Regulation
Summary: 

State law requires fees for participation, but provides for waivers or a cap on the amount of money to be collected.

Kentucky Administrative Regulations 702 KAR 3:220. Guidelines for waiver of school fees

Section 1. Local school districts shall establish a process by which to waive any applicable fees charged by the district for pupils who qualify for free or reduced price lunches, including a process by which at least all such students shall be informed of the fee waiver provisions. Districts that do not charge fees to any students shall not be subject to these requirements.

Section 2. Local school districts shall adopt specific policies and procedures whereby, at the beginning of the school year or at the time of enrollment, all or at least qualifying pupils and their parents shall be given clear and prominent written notice of the fee waiver process, including the applicable income guidelines. Such policies and procedures shall also insure that the written notice of the fee waiver process shall include a form that parents shall use to request waiver of applicable fees.

Section 3. Local districts shall keep records for documentation and compliance purposes, which shall be made available to the Department of Education upon request. These records shall include:

  • (1) The number of pupils receiving free lunches and reduced price lunches;

  • (2) The number of pupils who request that fees be waived and the number of pupils for who fees are waived;

  • (3) Copies of any forms, notices or instructions used by schools in the collection or waiver of fees.

Section 4. Mandatory waiver of fees shall apply to all charges, direct or indirect, which would otherwise be required for participation in the following school-sponsored courses, activities, programs, events or services:

  • (1) Charges and deposits collected by a school for use of school property, including but not limited to, locks, towels, laboratory equipment and special workbooks;

  • (2) Charges for field trips, any portion of which fall within the school day;

  • (3) Charges or deposits for uniforms or equipment related to intramural sports, music, or fine arts programs;

  • (4) Special supplies or fees required for a particular class;

  • (5) Graduation fees required for participation;

  • (6) Special education fees;

  • (7) School records fees;

  • (8) School health service fees;

  • (9) General activities fees;

  • (10) Vocational education fees;

  • (11) Driver's education fees; and

  • (12) Any other fees not exempt under Section 5 of this administrative regulation.


Kentucky Administrative Regulations 702 KAR 3:220. Guidelines for waiver of school fees

Section 1. Local school districts shall establish a process by which to waive any applicable fees charged by the district for pupils who qualify for free or reduced price lunches, including a process by which at least all such students shall be informed of the fee waiver provisions. Districts that do not charge fees to any students shall not be subject to these requirements.

Section 2. Local school districts shall adopt specific policies and procedures whereby, at the beginning of the school year or at the time of enrollment, all or at least qualifying pupils and their parents shall be given clear and prominent written notice of the fee waiver process, including the applicable income guidelines. Such policies and procedures shall also insure that the written notice of the fee waiver process shall include a form that parents shall use to request waiver of applicable fees.

Section 3. Local districts shall keep records for documentation and compliance purposes, which shall be made available to the Department of Education upon request. These records shall include:

  • (1) The number of pupils receiving free lunches and reduced price lunches;

  • (2) The number of pupils who request that fees be waived and the number of pupils for who fees are waived;

  • (3) Copies of any forms, notices or instructions used by schools in the collection or waiver of fees.

Section 4. Mandatory waiver of fees shall apply to all charges, direct or indirect, which would otherwise be required for participation in the following school-sponsored courses, activities, programs, events or services:

  • (1) Charges and deposits collected by a school for use of school property, including but not limited to, locks, towels, laboratory equipment and special workbooks;

  • (2) Charges for field trips, any portion of which fall within the school day;

  • (3) Charges or deposits for uniforms or equipment related to intramural sports, music, or fine arts programs;

  • (4) Special supplies or fees required for a particular class;

  • (5) Graduation fees required for participation;

  • (6) Special education fees;

  • (7) School records fees;

  • (8) School health service fees;

  • (9) General activities fees;

  • (10) Vocational education fees;

  • (11) Driver's education fees; and

  • (12) Any other fees not exempt under Section 5 of this administrative regulation.

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