New Jersey - Building Construction and Maintenance: Program Requirement

Program Requirement
Policy Type: 

State law establishes comprehensive guidelines and accountability measures for school construction and building maintenance that include detailed provisions for addressing student health and safety.

New Jersey Administrative Code 6A:26-20.5 Requirements for comprehensive maintenance plans

(a) Each school district shall develop a comprehensive maintenance plan to document prior-year required maintenance activities and expenditures, and the school district's planned required maintenance activities and budgeted costs for the filing year and one subsequent year. The plan shall incorporate the requirements of N.J.A.C. 6A:26-3.9(h) or 3.10(c), as applicable. The plan shall not include activities for capital maintenance or routine maintenance.

    1. The comprehensive maintenance plan shall be submitted to the executive county superintendent by November 15 of every school year accompanied by a district board of education resolution approving the submission of the plan.

(b) Each school facility in the school district shall be included in the comprehensive maintenance plan. Other facilities shall not be included in the comprehensive maintenance plan. However, school districts are encouraged to maintain other facilities.

(c) The comprehensive maintenance plan shall contain the following information:

    1. For the year prior to the filing year, a list of the completed maintenance activities for each school facility that corresponds to the actual expenditure for each school facility as reported in the school district's most recent comprehensive annual financial report (CAFR) on the schedule of required maintenance expenditures. A copy of the CAFR's schedules of required maintenance expenditures shall be attached to the activities list.
      • i. The expenditures for required maintenance activities for the years prior to the filing year shall be reported by school facility in the school district;
    1. A worksheet in a Commissioner-provided format of total expenditures for required maintenance by school facility for 10 years prior to the filing year, compared to each school facility's required maintenance expenditure amount under N.J.A.C. 6A:26-20.4(d) and (e), as applicable;
    1. For the filing year, the required maintenance activities planned for each school facility and estimated costs included in the filing-year budget;
    1. For the year subsequent to the filing year:
      • i. The required maintenance activities planned for each school facility and estimated costs; and
      • ii. The required annual maintenance budget amount for each school facility pursuant to N.J.A.C. 6A:26-20.8;
    1. Asbestos abatement activities planned for the year, in conformance with the school district's asbestos management plan pursuant to Asbestos Hazard Emergency Response Act (AHERA), 15 U.S.C. §§ 2641 et seq.;
    1. A schedule for required radon testing for each school facility specifying the spaces to be tested every five years pursuant to N.J.S.A. 18A:20-40 and safe drinking-water testing per N.J.A.C. 7:10; and
    1. A plan to correct deficiencies identified in the approved LRFP regarding substandard spaces, temporary classroom units, and dual-use spaces approved by the executive county superintendent for use in the school district pursuant to N.J.A.C. 6A:26-8.1(d).
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