Ohio - Emergency Operations Plans: Policy or Plan Requirements

Area: 
Policy Or Plan Requirements
Policy Type: 
regulation; statute
Summary: 

State law requires districts to develop school emergency operations plans (EOPs) that include procedures for plan review and update.

Ohio Administrative Code 3301-5-01 Requirements for the emergency management plan and test.

The purpose of this rule is to define the requirements, content, and format of emergency management plan and the emergency management test as required by section 3313.536 of the Revised Code.

(A) The emergency management plan and information required pursuant to division (B) of section 3313.536 of the Revised Code shall be submitted on standardized forms developed and made available by the department of education. Each comprehensive emergency mangement plan shall consist of four parts, including:

  • (1) The emergency operations plan shall consist of a single document to address all-hazards that may negatively impact the school; including but not limited to active shooter, hostage, bomb threat, act of terrorism, bullying, and any other natural or manmade events that the administrator knew or should have reasonably known about that compromise the health or safety of students, employees, administrators, or property. A hazard identification and risk analysis shall be included.
    • (a) The plan shall be an all-hazards emergency operations plan organized around five mission areas: prevention, protection, mitigation, response, and recovery. The plan shall be compliant with the "National Incident Management System" (NIMS);
    • (b) The plan shall incorporate the access and functional needs of the students, teachers, and staff;
    • (c) The plan shall incorporate education for students, staff, and administrators to avoid, deter, or stop an imminent crime or safety issue, threatened or actual;
    • (d) The plan may include use of temporary door locking devices, when approved by the building official and noted on the certificate of occupancy only in school buildings where the requirements of section 1008.1.9.11 of the NIMS are met and as outlined in rule 4101:1-10-01 of the Administrative Code;
    • (e) The plan shall be updated and revised at least every three years from the previous date of compliance to reflect lessons learned and best practices to continually improve the plan. The emergency management test and actual emergencies at the school buildings will be a source for lessons learned; and
    • (f) The plan shall include procedures for notifying law enforcement, fire, EMS, emergency management, mental health, and other outside experts who could assist in responding to and recovering from an emergency.
  • (2) A floor plan that is unique to each floor of the building;
  • (3) A site-plan that includes all building property and surrounding property; and
  • (4) An emergency contact information sheet.

Ohio Revised Code 3313.536 School emergency management plans.

(B)

(1) Each administrator shall develop and adopt a comprehensive emergency management plan, in accordance with rules adopted by the state board of education pursuant to division (F) of this section, for each building under the administrator’s control. The administrator shall examine the environmental conditions and operations of each building to determine potential hazards to student and staff safety and shall propose operating changes to promote the prevention of potentially dangerous problems and circumstances. In developing the plan for each building, the administrator shall involve community law enforcement and safety officials, parents of students who are assigned to the building, and teachers and nonteaching employees who are assigned to the building. The administrator shall incorporate remediation strategies into the plan for any building where documented safety problems have occurred.

(2) Each administrator shall also incorporate into the emergency management plan adopted under division (B)(1) of this section all of the following:

  • (a) A protocol for addressing serious threats to the safety of property, students, employees, or administrators;
  • (b) A protocol for responding to any emergency events that occur and compromise the safety of property, students, employees, or administrators. This protocol shall include, but not be limited to, all of the following:
    • (i) A floor plan that is unique to each floor of the building;
    • (ii) A site plan that includes all building property and surrounding property;
    • (iii) An emergency contact information sheet.

(3) Each protocol described in divisions (B)(2)(a) and (b) of this section shall include procedures determined to be appropriate by the administrator for responding to threats and emergency events, respectively, including such things as notification of appropriate law enforcement personnel, calling upon specified emergency response personnel for assistance, and informing parents of affected students.


Ohio Revised Code 3313.536 School emergency management plans.

(D)

(1) Not later than the first day of July of each year, each administrator shall review the emergency management plan and certify to the department of education that the plan is current and accurate.

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