West Virginia - Chronic Absenteeism Early Warning Systems: Programs and Services (S/D)

Area: 
Programs And Services
Policy Type: 
Regulation
Summary: 

State law encourages or requires districts to address truancy or chronic absenteeism through the provision of comprehensive student support services.

West Virginia Administrative Code 126-81-6. County Attendance Policy Components.

  • 6.1. Each county's attendance policy shall address the following components:
    • 6.1.a. Philosophy:  A philosophy declaring the board's intent to increase attendance by:
      • 6.1.a.1.  creating a positive safe environment conducive to learning and committed to helping students develop responsibility, self-discipline, and other good work habits.
      • 6.1.a.2. developing a system enlisting parental/guardian support for daily school attendance by students.
    • 6.1.b. Principles of Operation:  County school districts are responsible for:
      • 6.1.b.1. appointing a designated school attendance coordinator (principal or designee) who collects classroom attendance data and makes appropriate referrals to the county attendance director.
      • 6.1.b.2. reporting student attendance information which reflects the allowable deductions as defined by the WVBE.
      • 6.1.b.3. defining excused and unexcused absences in compliance with W. Va. Code §18-8-1 and §18-8-2, and attendance in W. Va. 126CSR42, WVBE Policy 2510, Assuring the Quality of Education: Regulations for Education Programs (Policy 2510); provided, however, that no county may require more than a parental excuse for absences resulting from a documented chronic medical condition or a documented disability as defined in §126-81-4.9. and §126-81-4.10.
      • 6.1.b.4. defining extenuating circumstances for absences which may require homebound/hospital instruction as outlined in Policy 2510.
      • 6.1.b.5. setting reasonable preventive measures and consequences for student tardiness.
      • 6.1.b.6. county attendance policy will be posted on a county school district's website and readily available to the public.
      • 6.1.b.7. assuring that a student may not be suspended solely for failure to attend class.  Other methods of discipline may include, but are not limited to, detention, extra class time, or alternative class settings.
      • 6.1.b.8. reporting all school dropouts to the WVDE.

West Virginia Administrative Code 126-81-6. County Attendance Policy Components.

  • 6.1.c. Development of Processes and Procedures:  County school districts are responsible for:
    • 6.1.c.1. developing a process to notify students and their parents/guardians of the county attendance policy and their responsibility and accountability for regular school attendance.
    • 6.1.c.2. developing procedures and reasonable timelines requiring students with excused and unexcused absences to make up school work.
    • 6.1.c.3. requiring a student maintain satisfactory attendance (satisfactory being defined as no unexcused absences) during one complete semester following the revocation of his/her driver's license.
    • 6.1.c.4. developing an attendance appeal process for students and parents/guardians.

West Virginia Administrative Code 126-81-6. County Attendance Policy Components.

  • 6.1.e. Preventive and Corrective Measures:  designed to meet the developmental needs of students, preventive, and corrective measures should include developing:
    • 6.1.e.1. preventive and educational procedures including:  incentives, to maintain and improve attendance and reduce tardiness.
    • 6.1.e.2. procedures for notification of parents/guardians of absences and  procedures for securing parent/guardian involvement to improve student attendance.
    • 6.1.e.3. procedures for providing adequate counseling for issues related to attendance.
    • 6.1.e.4. procedures for interagency involvement.
    • 6.1.e.5. alternative plans and programs that are positive in nature and encourage improved school attendance.
    • 6.1.e.6. assurances that students with a pattern of excessive  absenteeism  are referred to appropriate student assistance teams/programs (Policy 2510) for appropriate intervention(s), and that these interventions have been reviewed to determine effectiveness.
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