State law requires districts to develop school emergency operations plans (EOPs) that include procedures for plan review and update.
School Construction Resource Manual
This document addresses emergency plans by schools
Utah Administrative Code R277-400-1. Authority and Purpose.
(2) The purpose of this rule is to:
- (a) establish general criteria for emergency preparedness and emergency response plans; and
- (b) direct an LEA to:
- (i) develop prevention, intervention, and response measures; and
- (ii) prepare staff and students to respond promptly and appropriately to school emergencies.
Utah Administrative Code R277-400-3. Establishing LEA Emergency Preparedness and Emergency Response Plans.
(1) By July 1 of each year, an LEA shall certify to the Superintendent that the LEA's emergency preparedness and emergency response plan has been:
- (a) practiced at the school level; and
- (b) presented to and reviewed by its teachers, administrators, students and guardians, local law enforcement, and public safety representatives consistent with Subsection 53G-4-402(18).
(2) An LEA shall reference the LEA's Emergency Response plan as part of an LEA's annual application for state or federal Safe and Drug Free School funds.
- (a) An LEA's plans shall be designed to meet individual school needs and features.
- (b) An LEA may direct schools within the LEA to develop and implement individual plans.
- (a) An LEA shall appoint a committee to prepare or modify plans to satisfy this Rule R277-400 and Section 53G-4-402(18).
- (b) The committee shall consist of appropriate school and community representatives, which may include:
- (i) school and LEA administrators;
- (ii) teachers;
- (iii) parents;
- (iv) community and municipal governmental officers; and
- (v) fire and law enforcement personnel.
- (c) The committee shall include governmental agencies and bodies vested with responsibility for directing and coordinating emergency services on local and state levels.
(5) An LEA shall review plans at least once every three years.
(6) The Superintendent shall develop Emergency Response Plan models under Subsection 53G-4-402(18)(c).
Utah Administrative Code R277-400-5. Plan Content--Educational Services and Student Supervision and Building Access.
(1) An LEA's or a school's plan shall include: (a) procedures to ensure reasonably adequate educational services and supervision are provided for during an emergency including an extended emergency situation;
(b) evacuation procedures that provide reasonable care and supervision of a student until the student is released to a responsible party.
- (i) An LEA or school shall not release a student who is under 15 years old unless a parent or other responsible person has been notified and assumed responsibility for the student.
- (ii) A school official may release a student who is 15 years old or older without such notification if authorized by the LEA or school and the school official determines:
- (A) the student is reasonably responsible; and
- (B) notification is not practicable. (c)
- (i) as determined by a local board or governing authority, procedures regarding access to public school buildings by:
- (A) students;
- (B) community members;
- (C) lessees;
- (D) invitees; and
- (E) others.
- (ii) procedures regarding access:
- (A) may include restricted access for some individuals;
- (B) shall address building access during identified time periods; and
- (C) shall address possession and use of school keys by designated administrators and employees.
(d) resources and materials available for emergency training for an LEA's employees.
Utah Administrative Code R277-400-6. Emergency Preparedness Training for School Occupants.
(1) An LEA's or a school's plan shall provide procedures for a student to receive age appropriate emergency preparedness training including:
- (a) rescue techniques;
- (b) first aid;
- (c) safety measures appropriate for specific emergencies; and
- (d) other emergency skills.
Utah Administrative Code R277-400-7. Emergency Response Review and Coordination.
(1) For purposes of emergency response review and coordination an LEA shall:
- (a) provide an annual training for LEA and school building staff regarding an employee's roles, responsibilities, and priorities in the emergency response plan.
- (b) require a school to conduct at least one annual drill for school emergencies in addition to the drills required under Section 15A-5-202.5 and R277-400-6 by October 1.
- (c) require a school to review existing security measures and procedures within the school and make necessary adjustments as funding permits.
- (d) develop Standard and protections for participants and attendees at school-related activities, especially school-related activities off school property.
(2) An LEA or school shall coordinate with local law enforcement and other public safety representatives in appropriate drills for school safety emergencies.
Utah Administrative Code R277-400-8. Prevention and Intervention.
(1) An LEA shall provide a school comprehensive violence prevention and intervention strategies as part of a school's regular curriculum including:
- (a) resource lessons and materials on anger management;
- (b) conflict resolution; and
- (c) respect for diversity and other cultures.
(2) As part of a violence prevention and intervention strategy in subsection (1), a school may provide age-appropriate instruction on firearm safety including appropriate steps to take if a student sees a firearm or facsimile in school.
(3) An LEA shall also develop or incorporate to the extent resources permit:
- (a) care teams;
- (b) tiered student assistance programs;
- (c) social-emotional learning;
- (d) support though multi-disciplinary teams, such as care teams, that may:
- (i) review school safety related data;
- (ii) conduct threat assessments;
- (iii) consult on case-specific interventions and disciplinary actions;
- (iv) involve parents in the intervention process; and
- (v) suggest referrals to resources as appropriate;
(4) An LEA's multi-disciplinary school team as described in Subsection R277-400-8(3) may include:
- (a) administration personnel;
- (b) local law enforcement or a school resource officer;
- (c) a mental health professional; and
- (d) a general education or special education teacher.
(5) In developing student assistance programs, an LEA may coordinate with other state agencies and the Superintendent.
Utah Administrative Code R277-400-9. Cooperation With Governmental Entities.
(1) As appropriate, an LEA may enter into cooperative agreements with other governmental entities to establish proper coordination and support during emergencies.
- (a) An LEA shall cooperate with other governmental entities to provide emergency relief services.
- (b) An LEA's or a school's plans shall contain procedures for assessing and providing the following for public emergency needs:
- (a) school facilities;
- (b) equipment; and
- (c) personnel.
(3) A plan shall delineate communication channels and lines of authority within the LEA, city, county, and state.
- (a) The Superintendent, is the chief officer for emergencies involving more than one LEA, or for state or federal assistance; and
- (b) A local governing board, through its superintendent or director, is the chief officer for an LEA emergencies.
Utah Adminsitrative Code R277-400-2. Definitions
(1) "Emergency" means a natural or man-made disaster, accident, act of war, or other circumstance that could reasonably endanger the safety of school children or disrupt the operation of the school. (2) "Emergency Preparedness Plan" means policies and procedures developed to promote the safety and welfare of students, protect school property, or regulate the operation of schools during an emergency occurring within an LEA or a school. (3) "Emergency Response Plan" means a plan developed by an LEA or a school to prepare and protect students and staff in the event of school violence emergencies. (4) "LEA" includes, for purposes of this rule, the Utah Schools for the Deaf and the Blind. (5) "Plan(s)" means an LEA's or a school's emergency preparedness and emergency response plan.
Utah Adminsitrative Code R277-400-4. Notive and Preparation
(1) Each school shall file a copy of plans required by this Rule R277-400 with the LEA superintendent or charter school director. (2) At the beginning of each school year, an LEA or school shall provide a written notice to parents and staff of sections of an LEA's and school's plans that are applicable to that school. (3) A school shall designate an Emergency Preparedness/Emergency Response week each year before April 30 which shall have activities that may include:
- (a) community, student and teacher awareness;
- (b) emergency preparedness or response training; or
- (c) other activities as outlined in Sections R277-400-7 and 8. (4) A school's emergency response plan shall include procedures to notify students, to the extent practicable, who are off campus at the time of a school violence emergency consistent with Subsection 53G-4-402(18)(b)(v).
Utah Code 53G-4-402. Powers and duties generally.
(18) (a) A local school board shall adopt and implement a comprehensive emergency response plan to prevent and combat violence in the local school board’s public schools, on school grounds, on its school vehicles, and in connection with school-related activities or events.
(b) The plan shall:
- (i) include prevention, intervention, and response components;
- (ii) be consistent with the student conduct and discipline policies required for school districts under Chapter 11, Part 2, Miscellaneous Requirements;
- (iii) require professional learning for all district and school building staff on what their roles are in the emergency response plan;
- (iv) provide for coordination with local law enforcement and other public safety representatives in preventing, intervening, and responding to violence in the areas and activities referred to in Subsection (18)(a); and
- (v) include procedures to notify a student, to the extent practicable, who is off campus at the time of a school violence emergency because the student is:
- (A) participating in a school-related activity; or
- (B) excused from school for a period of time during the regular school day to participate in religious instruction at the request of the student’s parent.
(c) The state board, through the state superintendent, shall develop comprehensive emergency response plan models that local school boards may use, where appropriate, to comply with Subsection (18)(a).
(d) A local school board shall, by July 1 of each year, certify to the state board that its plan has been practiced at the school level and presented to and reviewed by its teachers, administrators, students, and their parents and local law enforcement and public safety representatives.