Emergency Operations Plans—Interagency Coordination
Emergency Operations Plans—Interagency Coordination
State law encourages or requires inter-agency coordination as part of both initial plan development and review and update procedures.
2017 West Virginia Schools Crisis Prevention and Response Plan Template
The West Virginia Schools Crisis Prevention and Response Plan template, incorporated by reference, encourages districts to include local law enforcement, SROs, emergency management, mental health providers, and members of the county board on local crisis response planning teams.
West Virginia Administrative Code 164-1-3. Severability
206.033. Countywide Inventory of Each Facility and Associated Reporting
- Each county board shall provide an estimate of probable cost to correct identified deficiencies using the School Access Safety Repair and Renovation Schedule. The individual school costs shall be amended into the current CEFP Finance Plan and recorded as a separate total dollar amount for each school. These deficiencies and costs will be reviewed annually and updated as a part of the local board annual update report provided to the SBA and the State Department of Education. The audit must also be included in the plan and performed in cooperation with local law enforcement and emergency services. Copies of the audit including building name, address, and number of students and staff must be provided. A building diagram must be provided to the West Virginia State Police, local law enforcement, the Department of Military Affairs and Public Safety, Division of Homeland Security and Emergency Management, West Virginia Department of Education Office of School Facilities, and the State Fire Marshal's Office in an electronic format. Include a chain of command list of individuals at the school and county level along with phone numbers. The diagrams must include the current room layouts, location of windows, doors (with swing direction), and all utility entrances and shutoffs. All new school (and existing schools, if available) as-built drawings must be secured in a central location identified in the School Access Safety Plan and must be available to emergency responders upon request. The Department of Education will verify the location and condition of the as-built drawings for all new schools during their<O] its annual maintenance and custodial reviews and report their<O] findings to the SBA office.
- A countywide inventory of each school facility's interior and exterior classroom and administrative doors shall be performed. The inventory shall include: a. The number of controlled points of ingress to the school b. The number and placement of exterior doors and windows c. The inventory and condition of all monitoring systems on exterior doors d. The location and condition of automated locking devices e. The availability of two-way communication between points of ingress to the school f. The availability of alarm hardware and/or remote visitor access systems on points of ingress g. The overall condition of the doors
- The following reports must be included within the plan: a. A copy of the current status of crime committed on school grounds b. A projected school access safety repair and renovation schedule for all schools c. A prioritization process for all projects in the plan d. An itemized cost summary for recommended improvements e. A regularly scheduled preventive maintenance plan for safety and security equipment 206.034. Identification of a School Safety and Security Committee Each school shall have a School Safety Committee that will meet at least annually to review matters of school safety and make recommendations for the improvements of school access safety at the school and community level. The committee shall be made up of members of the school administration, teaching staff, school counseling staff, if available, student representation (at the secondary level, only), a Local School Improvement Council representative, a parent representative, the West Virginia State Police, local law enforcement, local emergency services, and the community at large. The local School Safety Committee will prepare a baseline audit and provide an annual report based on its inspection of the facility to the superintendent regarding school safety and security on or before October 1 of each school year. The report will include a summary of the school access safety projects completed or in progress and the committee's assessment of the project's effectiveness. The committee will review the school safety needs as they relate to the existing School Access Safety Plan and make recommendations for amendments to the plan. The superintendent and staff will review the committee recommendations and recommend amendments to the plan, if required. The annual update to the plan provided to the SBA and the State Board of Education will reflect proposed new projects, completed projects, and/or amended projects in the plan.
West Virginia Code 18-9F-10. School safety requirements.
In addition to any other requirement contained in this article or the Crisis Response Plan required by §18-9F-9 of this code, each county board of education shall implement a school safety program before September 1, 2019, that at a minimum, requires: (1) Room numbers to be placed on exterior walls or windows of school buildings, so rooms with exterior walls can be identified by law enforcement and first responders from the outside; (2) Providing updated floor plans of the school to first responders and local law enforcement by September 1 of each school year; (3) First aid training for all school personnel and students each school year; and (4) Active shooter training for all school personnel and students at the beginning of each school year.
West Virginia Code 18-9F-3. School access safety plan.
(a) To facilitate the goals of this article and to ensure the prudent and resourceful expenditure of state funds, each county board seeking funds for school access safety projects during a fiscal year shall submit to the authority a school access safety plan or annual plan update that addresses the school access safety needs of each school facility in the county. In developing its plan, the county board shall consult with the Countywide Council on Productive and Safe Schools in accordance with the provisions of this section and section forty-two [§ 18-5-42], article five of this chapter. (b) The safety plan shall include at least the following: (2) The recommendations and guidelines developed by the Countywide Council on Productive and Safe Schools pursuant to section forty-two, article five of this chapter, together with the county board's assessment of the recommendations and guidelines; (3) Recommendations for effective communication and coordination between school facilities, local law-enforcement agencies and local emergency services agencies in the county;
West Virginia Code 18-9F-9. Crisis Response Plan.
(6) Procedures for the annual review and update if necessary by each school of its school specific crisis response planning plan. Each school shall file either an updated crisis response plan or a memorandum stating that no update to the crisis response plan was necessary with its county board and the Division of Homeland Security and Emergency Management no later than August 1 of each year after 2013.
WVDE Crisis Prevention and Response Plan
This page provides an overview and template for developing a school's crisis prevention and response plan and addresses coordinating with other agencies.